导读：为什么样品寄送邮件要专业？
在国际贸易或跨境合作中，样品寄送是建立信任的第一步。一封清晰、礼貌且专业的英文邮件不仅能提升客户对你品牌的印象，还能避免沟通误解，加快合作进程。本文为你整理了样品寄送全流程中常见的7个关键场景，并提供实用英文邮件模板、中文翻译及学习要点，助你轻松应对各类沟通需求，提升英语商务写作能力。
1. 请求寄送样品
（Sample Request）
📤Subject: Request for Product Samples
Dear [Supplier's Name],
I hope this message finds you well. We are currently evaluating potential suppliers for [product category], and your products have caught our attention. Could you kindly send us samples of [Product Name/Model Number]?
Please include details such as material, size, and packaging. We would also appreciate it if you could provide your catalog and price list.
Looking forward to your reply.
Best regards,
[Your Name]
[Your Position]
[Company Name]
📤主题：请求提供产品样品
尊敬的[供应商姓名]：
您好！我们目前正在为[产品类别]寻找潜在供应商，贵公司的产品引起了我们的关注。请问能否寄送[产品名称/型号]的样品？
请附上材质、尺寸和包装等详细信息。如能提供产品目录和报价单，我们将不胜感激。
期待您的回复。
此致
敬礼！
[你的姓名]
[职位]
[公司名称]
✅点评与重点：
• 使用“hope this message finds you well”是商务邮件常用开场，礼貌得体。
• “caught our attention”表达兴趣，自然不生硬。
• 明确列出所需信息（样品+目录+报价），提高回复效率。
✅学习重点：“We are evaluating potential suppliers” 表达“正在评估供应商”，适用于采购场景。
2. 确认寄送样品
（Confirming Sample Shipment）
📤Subject: Samples Shipped – Tracking Information Attached
Dear [Customer's Name],
Thank you for your interest in our products. We are pleased to inform you that the samples of [Product Name] have been shipped today via [Courier Name].
Please find the tracking number below:
Tracking Number: [Number]
Estimated Delivery: [Date]
If you have any questions upon receipt, feel free to contact us. We look forward to your feedback.
Best regards,
[Your Name]
[Your Position]
📤主题：样品已寄出，附上追踪信息
尊敬的[客户姓名]：
感谢您对我们产品的关注。我们很高兴通知您，[产品名称]的样品已于今日通过[快递公司]寄出。
快递单号如下：
单号：[号码]
预计送达时间：[日期]
收到后如有任何问题，欢迎随时联系我们。期待您的反馈。
此致
敬礼！
[你的姓名]
[职位]
✅点评与重点：
• “We are pleased to inform you” 表达积极情绪，增强客户好感。
• 提供快递单号和预计送达时间，体现专业服务。
✅学习重点：“feel free to contact us” 是“欢迎随时联系”的标准表达，语气友好。
3. 样品已收到确认
（Sample Received Confirmation）
📤Subject: Confirmation of Sample Receipt
Dear [Supplier's Name],
This is to confirm that we have received the samples of [Product Name] today. Thank you for your prompt delivery.
The packaging is in good condition, and we will begin evaluating the quality shortly. We will get back to you within [number] business days with our feedback.
Best regards,
[Your Name]
[Your Position]
📤主题：确认已收到样品
尊敬的[供应商姓名]：
特此确认，我们已于今日收到[产品名称]的样品。感谢您及时寄送。
包装完好，我们将尽快开始质量评估，并在[数字]个工作日内向您反馈结果。
此致
敬礼！
[你的姓名]
[职位]
✅点评与重点：
• “This is to confirm that...” 是正式确认类邮件的常用句型。
• “prompt delivery” 赞扬对方效率，有助于建立良好关系。
✅学习重点：“get back to you with feedback” 意为“反馈意见”，简洁专业。
4. 请求更换或补充样品
（Request for Replacement or Additional Samples）
📤Subject: Request for Additional Samples of [Product Name]
Dear [Supplier's Name],
Thank you for sending the initial samples. We have reviewed them and would like to request additional samples of [Product Name/Color/Size].
Specifically, we need [Quantity] pieces in [Color/Specification].
Could you please arrange shipment at your earliest convenience? Please let us know if there are any costs involved.
We appreciate your support.
Best regards,
[Your Name]
[Your Position]
📤主题：请求提供更多[产品名称]的样品
尊敬的[供应商姓名]：
感谢您寄送首批样品。我们已进行评估，现需补充[产品名称/颜色/尺寸]的样品。
具体需求为：[数量]件，[颜色/规格]。
请您尽快安排寄送。如有费用，请提前告知。
感谢您的支持！
此致
敬礼！
[你的姓名]
[职位]
✅点评与重点：
• “initial samples” 指“首批样品”，准确描述。
• “at your earliest convenience” 是“尽快”的礼貌说法。
✅学习重点：“let us know if there are any costs involved” 用于委婉询问费用，避免直接提问。
5. 通知样品评估结果
（Providing Sample Evaluation Feedback）
📤Subject: Feedback on Sample Evaluation
Dear [Supplier's Name],
We have completed our evaluation of the samples you provided. Overall, the quality meets our expectations, and we are satisfied with the material and finish.
However, we noticed a slight variation in color compared to the reference image. Could you please clarify if this is the standard production color?
We are considering placing a trial order and will contact you soon with further details.
Thank you again for your support.
Best regards,
[Your Name]
[Your Position]
📤主题：关于样本评估的反馈意见
尊敬的[供应商姓名]：
我们已完成对您提供样品的评估。总体而言，质量符合我们的预期，材质和做工令人满意。
但与参考图片相比，颜色略有差异。请问这是否为标准生产色？
我们正考虑下试订单，后续将与您联系具体细节。
再次感谢您的支持！
此致
敬礼！
[你的姓名]
[职位]
✅点评与重点：
• 先肯定优点，再提出问题，符合“三明治沟通法”。
• “slight variation” 表达“轻微差异”，语气委婉。
✅学习重点：“We are considering placing a trial order” 表示“考虑下试订单”，为后续合作铺垫。
6. 拒绝样品合作
（Politely Declining Sample Cooperation）
📤Subject: Thank You for Your Sample Submission
Dear [Supplier's Name],
Thank you for sending the samples of [Product Name] and for the information provided.
After careful evaluation, we regret to inform you that we will not be moving forward at this time. The product does not fully meet our current requirements.
We appreciate your effort and may contact you in the future if our needs change.
Wishing you all the best.
Best regards,
[Your Name]
[Your Position]
📤主题：感谢您提交样品
尊敬的[供应商姓名]：
感谢您寄送[产品名称]的样品及相关资料。
经仔细评估，我们遗憾地通知您，目前暂不推进合作。该产品尚未完全符合我们的当前需求。
感谢您的付出，若未来需求变化，我们将可能与您联系。
祝一切顺利！
此致
敬礼！
[你的姓名]
[职位]
✅点评与重点：
• 使用“regret to inform you” 表达遗憾，体现尊重。
• 不直接批评产品，而是说“not fully meet requirements”，更得体。
✅学习重点：“may contact you in the future” 保持关系开放，避免彻底关闭沟通。
7. 确认样品通过并准备下单
（Confirming Sample Approval and Order Preparation）
📤Subject: Sample Approved – Preparing for Initial Order
Dear [Supplier's Name],
We are pleased to inform you that the samples of [Product Name] have passed our quality inspection. We are satisfied with the overall performance and appearance.
We are now preparing to place our initial order for [Quantity] units. Please send us the Proforma Invoice and production timeline.
We look forward to a successful partnership.
Best regards,
[Your Name]
[Your Position]
📤主题：样品已通过审核——正在准备首次订单的发货事宜
尊敬的[供应商姓名]：
我们很高兴通知您，[产品名称]的样品已通过我方质检。整体性能和外观均令人满意。
我们即将下首单，数量为[数量]件。请提供形式发票（Proforma Invoice）及生产周期表。
期待与您成功合作！
此致
敬礼！
[你的姓名]
[职位]
✅点评与重点：
• “passed our quality inspection” 是“通过质检”的标准表达。
• 明确要求发票和生产周期，推动流程进展。
✅学习重点：“initial order” 指“首单”，常用于新合作初期。
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