导读：为什么商务英文邮件如此重要？
在国际商务交流中，一封措辞得体、结构清晰的英文邮件不仅能传达信息，更能展现你的专业素养与沟通能力。尤其是在商务谈判过程中，邮件往往是建立信任、推进合作的关键工具。本文精选9个高频使用的商务谈判英文邮件模板，涵盖询盘、还价、确认条款、延期请求等典型场景，每一封都配有精准中文翻译、使用点评与重点词汇/句型划线标注，帮助你在实际工作中得心应手，提升职场竞争力。
1. 初次询盘邮件（Initial Inquiry）
📤Subject: Inquiry Regarding Your Product/Service
Dear [Recipient's Name],
I hope this message finds you well. I’m writing to inquire about your [product/service], which I came across on your website. Could you please provide more details regarding pricing, delivery terms, and minimum order quantity? We are currently evaluating potential suppliers and would appreciate your prompt response.
Best regards,
[Your Name]
📤主题：关于贵方产品/服务的咨询
尊敬的[收件人姓名]：
希望您一切安好。我写此信是想咨询贵公司网站上展示的[产品/服务]。能否请您提供有关价格、交货条款及最低订购量的详细信息？我们目前正在评估潜在供应商，期待您的及时回复。
此致
敬礼！
[您的姓名]
✍️点评与重点：
- "I hope this message finds you well"：标准开场白，礼貌得体，适用于正式商务邮件。
- "I’m writing to inquire about..."：明确表达写信目的，简洁直接。
- "We are currently evaluating..."：暗示你有选择权，增强谈判主动地位。
✅ 适用场景：首次联系供应商或合作伙伴时使用。
2. 报价请求邮件（Request for Quotation, RFQ）
📤Subject: Request for Quotation – [Product/Service]
Dear [Name],
We are interested in purchasing [specific product/service] and would like to request a formal quotation from your company. Please include unit price, bulk discounts, delivery time, and payment terms. If available, kindly attach a product catalog or specification sheet.
Looking forward to your reply.
Sincerely,
[Your Name]
📤主题：报价请求——[产品/服务]
尊敬的[姓名]：
我们有意采购[具体产品/服务]，特此向贵公司请求正式报价。请包含单价、批量折扣、交货时间及付款条件。如有，请附上产品目录或规格说明书。
期待您的回复。
此致
[您的姓名]
✍️点评与重点：
- "formal quotation"：强调需要正式报价单，非口头报价。
- "bulk discounts"：直接提出议价空间，为后续谈判铺垫。
- "specification sheet"：专业术语，体现对产品细节的关注。
✅ 适用场景：采购流程初期，需获取详细报价信息。
3. 还价邮件（Price Negotiation）
📤Subject: Follow-up on Quotation and Price Discussion
Dear [Name],
Thank you for providing the quotation. After reviewing the pricing, we find it slightly above our budget. Given the potential for long-term cooperation, would you consider offering a more competitive price or additional discounts for larger orders? We believe a mutually beneficial agreement can be reached.
I look forward to your suggestions.
Best regards,
[Your Name]
📤主题：关于报价及价格的后续沟通
尊敬的[姓名]：
感谢您提供的报价。经审核，我们发现价格略高于预算。鉴于未来有长期合作的可能，贵方是否可考虑提供更具竞争力的价格，或对大订单给予额外折扣？我们相信可以达成双赢协议。
期待您的建议。
此致
敬礼！
[您的姓名]
✍️点评与重点：
- "slightly above our budget"：委婉表达价格偏高，避免直接否定。
- "long-term cooperation"：强调合作前景，增强对方让步意愿。
- "mutually beneficial agreement"：突出“双赢”，提升谈判格局。
✅ 适用场景：收到报价后希望争取更优价格时使用。
4. 接受报价邮件（Accepting a Quotation）
📤Subject: Acceptance of Quotation – [Reference Number]
Dear [Name],
We are pleased to inform you that we accept your quotation dated [date] for [product/service]. Please proceed with the next steps, including issuing the pro forma invoice and confirming the delivery schedule. We look forward to a successful collaboration.
Best regards,
[Your Name]
📤主题：接受报价——[参考编号]
尊敬的[姓名]：
我们很高兴通知您，已接受贵方于[日期]提供的关于[产品/服务]的报价。请推进下一步工作，包括开具形式发票并确认交货时间表。期待与贵方成功合作。
此致
敬礼！
[您的姓名]
✍️点评与重点：
- "We are pleased to inform you"：积极语气，传递合作意愿。
- "pro forma invoice"：专业术语，指形式发票，常用于预付款或报关。
- 明确要求“next steps”，推动流程进展。
✅ 适用场景：决定合作后，正式确认接受报价。
5. 修改合作条款邮件（Request to Revise Terms）
📤Subject: Request to Amend Payment and Delivery Terms
Dear [Name],
Thank you for your cooperation so far. We would like to discuss a possible adjustment to the agreed payment and delivery terms. Due to unforeseen circumstances, we kindly request extending the payment deadline by 15 days and revising the delivery schedule to accommodate our production timeline. We hope you can understand our situation and support this adjustment.
Looking forward to your confirmation.
Sincerely,
[Your Name]
📤主题：请求修改付款与交货条款
尊敬的[姓名]：
感谢至今的合作。我们希望商讨对已约定的付款与交货条款进行调整。由于不可预见的情况，恳请将付款期限延长15天，并调整交货时间以配合我方生产进度。希望贵方能理解并支持此次变更。
期待您的确认。
此致
[您的姓名]
✍️点评与重点：
- "unforeseen circumstances"：中性表达，避免暴露具体问题。
- "kindly request"：礼貌提出请求，保持专业态度。
- 使用“accommodate our production timeline”体现合理性。
✅ 适用场景：因内部调整需变更合同条款时使用。
6. 要求合同确认邮件（Request for Contract Confirmation）
📤Subject: Request for Contract Draft and Confirmation
Dear [Name],
As we have reached a verbal agreement on the key terms, we kindly request your team to prepare the official contract for our review. Please ensure it includes clauses on delivery, payment, quality assurance, and dispute resolution. Once received, we will conduct internal review and revert with feedback promptly.
Thank you for your attention.
Best regards,
[Your Name]
📤主题：请求提供合同草案并确认
尊敬的[姓名]：
鉴于双方已就主要条款达成口头协议，烦请贵方准备正式合同供我方审阅。请确保合同包含交货、付款、质量保证及争议解决等条款。收到后，我们将进行内部审核并尽快反馈。
感谢关注。
此致
敬礼！
[您的姓名]
✍️点评与重点：
- "verbal agreement"：说明已有共识，推动书面化。
- 明确列出需包含的四大核心条款，避免遗漏。
- "revert with feedback"：正式表达“回复意见”，地道用法。
✅ 适用场景：口头协议达成后，推动签署正式合同。
7. 延期回复邮件（Delay in Response）
📤Subject: Update on Our Decision Timeline
Dear [Name],
I apologize for the delay in our response. We are still in the final stage of internal evaluation and require a few more days to finalize our decision. We appreciate your patience and will get back to you by [specific date]. Thank you for your understanding.
Best regards,
[Your Name]
📤主题：关于决策时间的更新
尊敬的[姓名]：
对于回复延迟，我们深表歉意。目前我们正处于内部评估的最后阶段，还需几天时间做出最终决定。感谢您的耐心，我们将在[具体日期]前回复您。感谢您的理解。
此致
敬礼！
[您的姓名]
✍️点评与重点：
- "apologize for the delay"：主动致歉，展现责任感。
- "final stage of internal evaluation"：说明延迟合理，非拖延。
- 提供具体回复日期，增强可信度。
✅ 适用场景：需延长决策时间时，维护合作关系。
8. 拒绝合作邮件（Declining a Proposal）
📤Subject: Thank You for Your Proposal – Our Decision
Dear [Name],
Thank you for your detailed proposal and the time you’ve invested in our discussion. After careful consideration, we have decided to proceed with another partner at this time. We were impressed by your offering and hope to explore opportunities in the future.
Wishing you continued success.
Sincerely,
[Your Name]
📤主题：感谢您的提案——我们的决定
尊敬的[姓名]：
感谢您提交的详细提案以及在沟通过程中的投入。经慎重考虑，我们决定本次与另一合作伙伴推进合作。我们对贵方的方案印象深刻，期待未来有机会合作。
祝贵方事业顺利。
此致
[您的姓名]
✍️点评与重点：
- "time you’ve invested"：认可对方付出，体现尊重。
- "proceed with another partner"：委婉拒绝，避免伤害关系。
- 表达未来合作意愿，保持开放通道。
✅ 适用场景：决定不合作时，维持良好关系。
9. 确认合作启动邮件（Confirming Project Kick-off）
📤Subject: Confirmation of Project Start and Next Steps
Dear [Name],
We are excited to confirm that the project will commence on [start date]. Please assign your project manager to coordinate with our team. We will schedule a kick-off meeting next week to align on goals, timelines, and deliverables. Attached is the signed contract for your records.
Looking forward to a productive partnership.
Best regards,
[Your Name]
📤主题：项目启动确认及后续安排
尊敬的[姓名]：
我们很高兴确认项目将于[开始日期]正式启动。请指定项目经理与我方团队对接。我们将于下周安排启动会议，明确目标、时间表及交付内容。随信附上已签署合同，供贵方存档。
期待高效合作。
此致
敬礼！
[您的姓名]
✍️点评与重点：
- "commence on [start date]"：明确项目启动时间。
- "kick-off meeting"：标准项目术语，指启动会议。
- 提到附件合同，确保法律依据。
✅ 适用场景：合同签署后，正式启动合作项目。
结语：善用模板，更懂沟通
以上9个商务谈判英文邮件模板覆盖了从初步接触到项目启动的关键节点，不仅语言规范、结构清晰，更体现了国际商务沟通中的专业性与策略性。建议读者在实际使用时根据具体情境微调措辞，同时注意语气礼貌、逻辑清晰。掌握这些模板，不仅能提升邮件写作效率，更能增强你在国际职场中的影响力与可信度。
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