导读：体面结束，也是一种专业
在职场或商业合作中，合同到期、项目结束或合作关系调整在所难免。如何用一封得体的英文邮件正式通知终止合作，既表达尊重，又保持专业，是许多人关心的问题。
一封好的终止邮件，不仅能清晰传达信息，还能维护双方关系，为未来可能的合作留下余地。本文精选5个实用英文邮件模板，涵盖不同场景，每封都附带中文翻译、重点词汇和使用点评，帮助你在英语写作中游刃有余。
模板一：合同自然到期，友好通知
Subject: Notice of Contract Expiration – [Project/Service Name]
Dear [Recipient's Name],
This email is to formally notify you that our current agreement for [specific service or project] will expire on [date], in accordance with the terms outlined in the original contract.
We appreciate the opportunity to work with you and value the collaboration we've shared. Should you wish to discuss renewal or future cooperation, please don't hesitate to reach out before the expiration date.
Thank you for your partnership and support.
Best regards,
[Your Full Name]
[Your Position]
中文翻译：
主题：关于[项目/服务名称]合同到期通知
尊敬的[收件人姓名]：
此邮件旨在正式通知您，我们当前关于[具体服务或项目]的合作协议将于[日期]到期，符合原始合同中的相关条款。
感谢您给予我们合作的机会，我们珍视这段协作关系。若您有意讨论续约或未来合作，请在到期日前随时与我们联系。
感谢您的合作与支持。
此致
[您的全名]
[您的职位]
✍️点评与重点：
• 使用“formally notify”体现正式性；
• “in accordance with”是合同类邮件高频短语，意为“根据”；
• “appreciate the opportunity”表达感激，维持良好关系；
• 结尾开放合作可能，体现专业与风度。
模板二：主动终止合作，礼貌说明
Subject: Decision to Discontinue Our Collaboration
Dear [Recipient's Name],
After careful consideration, we have decided to discontinue our collaboration effective [date]. This decision was not made lightly, and we want to express our sincere gratitude for the trust and support you've shown us throughout our partnership.
We will ensure a smooth transition and fulfill all outstanding obligations as outlined in our agreement. If you have any questions or need assistance during this period, please feel free to contact us.
We wish you continued success in all your future endeavors.
Sincerely,
[Your Name]
[Your Title]
中文翻译：
主题：关于终止合作的决定
尊敬的[收件人姓名]：
经过慎重考虑，我们决定自[日期]起终止双方的合作。这一决定并非轻率作出，我们衷心感谢您在合作期间给予的信任与支持。
我们将确保平稳过渡，并履行协议中规定的全部未尽义务。如在此期间有任何疑问或需要协助，请随时与我们联系。
祝您在未来事业中持续成功。
此致
[您的姓名]
[您的职位]
✍️点评与重点：
• “After careful consideration”表明决定经过深思熟虑；
• “discontinue our collaboration”比“end”更委婉；
• “not made lightly”强调尊重与慎重；
• “smooth transition”是关键表达，体现责任感。
模板三：因业务调整终止合作
Subject: Update on Our Partnership Due to Business Restructuring
Dear [Recipient's Name],
Due to recent internal business restructuring, we regret to inform you that we will no longer be able to continue our partnership beyond [date].
We truly value the relationship we've built and the achievements we've accomplished together. We will provide all necessary support during the wind-down period and ensure all deliverables are completed as agreed.
Thank you for your understanding and cooperation. We hope our paths may cross again in the future.
Warm regards,
[Your Name]
[Department/Team]
中文翻译：
主题：因业务重组调整合作关系的通知
尊敬的[收件人姓名]：
由于近期公司内部业务重组，我们遗憾地通知您，自[日期]起将无法继续我们的合作关系。
我们非常珍视双方建立的关系以及共同取得的成果。在收尾阶段，我们将提供必要的支持，并确保所有交付成果按约定完成。
感谢您的理解与合作。期待未来有机会再次合作。
此致问候
[您的姓名]
[部门/团队]
✍️点评与重点：
• “Due to business restructuring”是常见且中立的理由；
• “regret to inform”表达遗憾，软化语气；
• “wind-down period”指合作结束的过渡期，专业术语；
• “paths may cross again”是地道表达，寓意未来再合作。
模板四：项目结束，正式结项邮件
Subject: Project Completion and Contract Closure – [Project Name]
Dear [Recipient's Name],
I am writing to confirm that the [Project Name] has been successfully completed as of [date]. All deliverables have been submitted and accepted, and all contractual obligations have been fulfilled.
On behalf of the entire team, I would like to thank you for your collaboration, feedback, and support throughout the project. It has been a pleasure working with you.
This concludes our formal agreement. Should you require any post-project support or documentation, please let us know.
Best wishes,
[Your Name]
Project Manager
中文翻译：
主题：[项目名称]项目完成及合同关闭通知
尊敬的[收件人姓名]：
特此确认，[项目名称]已于[日期]成功完成。所有交付成果均已提交并获确认，合同规定的各项义务均已履行完毕。
我谨代表全体团队成员，感谢您在项目期间的合作、反馈与支持。与您共事非常愉快。
本协议至此正式结束。如您需要项目结束后的支持或资料，请随时告知。
顺致问候
[您的姓名]
项目经理
✍️点评与重点：
• “successfully completed”强调项目成果；
• “all deliverables have been submitted and accepted”明确责任已尽；
• “on behalf of the team”体现团队意识；
• “post-project support”是常见服务延续表达。
模板五：个人离职，告别合作方
Subject: Personal Update – Transition of Responsibilities
Dear [Recipient's Name],
I would like to inform you that I will be leaving my current role at [Company Name] on [last working day]. It has been a pleasure working with you on [Project/Account Name].
My responsibilities will be transferred to [Colleague's Name], who will be your main point of contact moving forward. I have briefed them on our ongoing projects, and they will ensure continuity.
Thank you for the trust and collaboration over the past [duration]. I wish you and your team all the best.
Warm regards,
[Your Name]
中文翻译：
主题：个人通知——职责交接说明
尊敬的[收件人姓名]：
特此通知您，我将于[最后工作日]离开目前在[公司名称]的职位。很高兴能与您在[项目/客户名称]中合作共事。
我的工作将交接给[同事姓名]，今后他/她将成为您的主要联系人。我已向其详细介绍正在进行的项目，确保工作顺利延续。
感谢过去[时间段]您给予的信任与合作。祝您及您的团队一切顺利。
此致问候
[您的姓名]
✍️点评与重点：
• “leaving my current role”比“quitting”更专业；
• “point of contact”是商务英语高频词，意为“对接人”；
• “briefed them on”表示已做交接说明；
• 语气温暖真诚，适合维护长期关系。
结语：语言得体，关系长存
合作的结束不等于关系的终结。一封措辞得当、结构清晰的英文终止邮件，不仅能传达信息，更能展现你的职业素养与情商。掌握这些模板，灵活调整内容，你也能在告别时留下专业而温暖的印象。
建议收藏本文，在需要时快速参考，让每一次“再见”都体面而有温度。