导读：为什么掌握样品申请英文邮件模板如此重要？
在国际贸易或跨境合作中，样品寄送是建立信任、确认产品品质的关键第一步。一封专业、礼貌且结构清晰的英文邮件不仅能提升沟通效率，还能给对方留下良好的第一印象。本文为你整理了样品寄送全流程中常用的7个英文邮件模板，涵盖从初次申请、信息确认、物流跟进到样品收到后的反馈，每个模板均附有中文翻译、重点词汇标注和实用点评，帮助你轻松应对各种沟通场景，提升商务英语写作能力。
1. 初次申请样品
Sample Request (Initial Inquiry)
📤Subject: Request for Product Samples
Dear [Supplier's Name],
I hope this message finds you well. I am interested in your [Product Name] and would like to request samples for evaluation. Could you please let me know if samples are available and what the shipping terms are? We are considering a potential long-term cooperation and would appreciate the opportunity to test the product quality.
Looking forward to your reply.
Best regards,
[Your Name]
[Your Position]
[Company Name]
📤主题：请求提供产品样品
尊敬的[供应商姓名]：
您好！我对贵方的[产品名称]很感兴趣，想申请样品进行评估。请问样品是否可供？运费如何计算？我们正在考虑长期合作的可能性，希望能先测试产品质量。
期待您的回复。
此致
敬礼！
[你的姓名]
[职位]
[公司名称]
点评与重点：
✅ "I hope this message finds you well" —— 经典开场白，礼貌得体。
✅ "for evaluation" —— 明确说明申请目的，增强可信度。
✅ "potential long-term cooperation" —— 暗示合作潜力，提升对方积极性。
📌 建议：首次联系时尽量简洁，避免一次性提出过多要求。
2. 确认样品信息与寄送地址
Sample Information & Shipping Details Confirmation
📤Subject: Confirmation of Sample Details and Shipping Address
Dear [Supplier's Name],
Thank you for your prompt response. We would like to proceed with the sample request. Please find the shipping address below:
[Full Name]
[Company Name]
[Street Address]
[City, State, ZIP Code]
[Country]
[Phone Number]
Please confirm the expected shipping date and provide the tracking number once dispatched. Also, kindly let us know if there are any sample fees or customs charges we should be aware of.
Best regards,
[Your Name]
📤主题：样品详情及发货地址的确认
尊敬的[供应商姓名]：
感谢您的及时回复。我们希望继续推进样品申请。请查收以下收货地址：
[姓名]
[公司名称]
[街道地址]
[城市，州，邮编]
[国家]
[电话号码]
请确认预计发货时间，并在寄出后提供物流单号。另外，请告知是否有样品费用或需我方承担的清关费用。
此致
敬礼！
[你的姓名]
点评与重点：
✅ "Thank you for your prompt response" —— 表达感谢，体现专业素养。
✅ "provide the tracking number once dispatched" —— 明确物流信息需求。
✅ "sample fees or customs charges" —— 提前确认费用，避免后续纠纷。
📌 建议：地址信息务必完整准确，建议使用标准国际格式。
3. 跟进样品是否已寄出
Follow-up on Sample Shipment
📤Subject: Follow-up on Sample Shipment
Dear [Supplier's Name],
I hope you're doing well. I'm writing to kindly follow up on the sample shipment we discussed last week. Could you please confirm whether the samples have been sent out? If so, could you share the tracking number?
We are eager to begin our evaluation and would appreciate your assistance in providing an update.
Thank you for your support.
Best regards,
[Your Name]
📤主题：关于样品寄送事宜的后续跟进
尊敬的[供应商姓名]：
您好！我写此邮件是想跟进一下我们上周讨论的样品寄送情况。请问样品是否已经发出？如已寄出，能否提供物流单号？
我们希望尽快开始测试，感谢您的配合与支持。
此致
敬礼！
[你的姓名]
点评与重点：
✅ "I'm writing to kindly follow up" —— 礼貌表达跟进意图，避免显得催促过度。
✅ "eager to begin our evaluation" —— 传达积极态度，推动对方尽快回复。
📌 建议：若未在约定时间内收到样品，建议在3-5天后发送此邮件。
4. 收到样品后的确认
Confirmation of Sample Receipt
📤Subject: Confirmation of Sample Receipt
Dear [Supplier's Name],
This is to confirm that we have received the samples today. Thank you for your prompt delivery. The packaging was in good condition, and all items were as described.
We will conduct quality testing over the next few days and get back to you with feedback soon. Please let us know if you need any additional information from our side.
Best regards,
[Your Name]
📤主题：确认已收到样品
尊敬的[供应商姓名]：
特此确认我们已于今日收到样品。感谢您及时发货。包装完好，所有物品与描述一致。
我们将在接下来几天进行质量测试，并尽快向您反馈结果。如需我方提供其他信息，请随时告知。
此致
敬礼！
[你的姓名]
点评与重点：
✅ "This is to confirm that..." —— 正式确认收货，建立沟通记录。
✅ "packaging was in good condition" —— 提及包装状况，体现细致观察。
✅ "get back to you with feedback soon" —— 承诺后续反馈，增强信任感。
📌 建议：收到样品后24小时内发送此邮件，展现专业与效率。
5. 请求更多样品或不同规格
Request for Additional or Different Samples
📤Subject: Request for Additional Samples
Dear [Supplier's Name],
Thank you for sending the initial samples. We have reviewed them and would like to request additional samples in different colors/sizes/models for further evaluation.
Could you please let us know if this is possible and what the timeline would be? We appreciate your support and look forward to your reply.
Best regards,
[Your Name]
📤主题：请求提供更多样本
尊敬的[供应商姓名]：
感谢您寄送首批样品。我们已进行初步评估，现希望申请其他颜色/尺寸/型号的样品以进一步测试。
请问是否可以提供？预计需要多长时间？感谢您的支持，期待回复。
此致
敬礼！
[你的姓名]
点评与重点：
✅ "We have reviewed them" —— 表明已认真对待样品，提升可信度。
✅ "for further evaluation" —— 说明申请理由，逻辑清晰。
📌 建议：明确说明所需规格，避免模糊表达如“some other types”。
6. 样品测试后反馈
Positive Feedback After Testing
📤Subject: Feedback on Received Samples
Dear [Supplier's Name],
We have completed the evaluation of the samples you sent. We are pleased to inform you that the quality meets our requirements, and the materials are suitable for our market.
We would like to discuss the possibility of placing a trial order. Could you please send us your latest catalog and quotation for bulk orders?
Thank you again for your cooperation.
Best regards,
[Your Name]
📤主题：关于收到的样品的反馈意见
尊敬的[供应商姓名]：
我们已完成对您寄送样品的测试。很高兴通知您，产品质量符合我们的要求，材料也适合我方市场。
我们希望探讨下试订单的可能性。能否请您提供最新的产品目录和批量采购报价？
再次感谢您的配合。
此致
敬礼！
[你的姓名]
点评与重点：
✅ "pleased to inform you" —— 正面反馈，传递积极信号。
✅ "trial order" —— 表达合作意向，但保留谨慎态度。
✅ "latest catalog and quotation" —— 明确下一步需求。
📌 建议：正面反馈可增强对方信心，提高谈判成功率。
7. 样品未达标时的委婉反馈
Polite Negative Feedback
📤Subject: Feedback on Sample Evaluation
Dear [Supplier's Name],
Thank you for providing the samples. We have carefully evaluated them and appreciate the effort you put into preparing the shipment.
However, after testing, we found that the product does not fully meet our current requirements in terms of [specific aspect, e.g., durability, color accuracy].
We will keep your information on file and may reach out in the future if our needs change. Thank you again for your support.
Best regards,
[Your Name]
📤主题：关于样本评估的反馈意见
尊敬的[供应商姓名]：
感谢您提供样品。我们已认真测试，并感谢您在准备寄送过程中付出的努力。
然而，经测试发现，产品在[具体方面，如耐用性、颜色准确性]上尚不能完全满足我们当前的需求。
我们会保留您的资料，若未来需求变化，将再次联系。再次感谢您的支持。
此致
敬礼！
[你的姓名]
点评与重点：
✅ "appreciate the effort" —— 肯定对方努力，缓和拒绝语气。
✅ "does not fully meet" —— 委婉表达不足，避免直接否定。
✅ "keep your information on file" —— 留有余地，维持良好关系。
📌 建议：即使拒绝，也应保持专业与尊重，为未来合作留门。
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