导读：为什么合同确认邮件如此重要？
在国际商务合作中，清晰、专业的书面沟通是建立信任与规避风险的关键。即使双方已口头达成一致，发送一份正式的合同确认或协议确认邮件，不仅能确保信息一致，还能作为法律依据，防止误解或争议。
本文精选8个实用英文合同确认与协议邮件模板，涵盖合同确认、条款确认、签署提醒、协议变更等常见场景，每个模板均附带精准中文翻译、使用点评与重点词汇/句式标注，帮助你在跨文化沟通中更自信、更专业。
1. 合同签署确认邮件
📧Subject: Confirmation of Contract Signing
Dear [Recipient's Name],
I hope this message finds you well. I’m writing to confirm that we have received the signed copy of the agreement dated [Date]. Thank you for your prompt response and cooperation throughout the process.
Please find attached a fully executed version of the contract for your records. Should you have any questions or require further documentation, feel free to reach out.
Best regards,
[Your Name]
📧主题：合同签订确认书
尊敬的[收件人姓名]：
希望您一切安好。特此确认我们已收到您签署的日期为[日期]的协议文件。感谢您在整个过程中的及时响应与配合。
随信附上已签署完成的合同副本，供您存档。如您有任何疑问或需要其他文件，请随时联系。
此致
[您的姓名]
📍点评与重点：
• “fully executed version” 指“已完整签署的版本”，是法律文件中的标准表达。
• “for your records” 表示“供您存档”，常用于正式文件传递。
• 语气礼貌专业，适合用于首次确认签署完成。
2. 合同条款确认邮件
📧Subject: Confirmation of Agreement Terms
Dear [Recipient's Name],
Following our recent discussion, I would like to confirm the key terms we have agreed upon:
- Service period: [Start Date] to [End Date]
- Payment terms: 50% upfront, 50% upon completion
- Delivery method: Digital file via email
Please let me know if any of the above points require correction or clarification. Once confirmed, we will proceed to draft the formal contract.
Sincerely,
[Your Name]
📧主题：协议条款确认
尊敬的[收件人姓名]：
根据我们最近的讨论，现确认双方达成的主要条款如下：
- 服务期限：[开始日期] 至 [结束日期]
- 付款方式：50% 预付款，50% 完成后支付
- 交付方式：通过电子邮件发送电子文件
如以上任何内容需修改或进一步说明，请告知。确认无误后，我们将着手起草正式合同。
此致
[您的姓名]
📍点评与重点：
• 使用项目符号（bullets）清晰列出条款，提升可读性。
• “require correction or clarification” 是“需要更正或澄清”的正式表达。
• 适用于谈判后、签约前的确认阶段，避免后续争议。
3. 提醒对方签署合同邮件
📧Subject: Gentle Reminder: Contract Awaiting Your Signature
Dear [Recipient's Name],
I hope you’re doing well. This is a friendly reminder that the contract we sent on [Date] is still awaiting your signature.
To ensure we meet the project timeline, we kindly ask that you review and return the signed copy by [Deadline]. Please let us know if you have any concerns or need any adjustments.
Thank you for your attention to this matter.
Best regards,
[Your Name]
📧主题：温馨提示：合同等你签字
尊敬的[收件人姓名]：
希望您一切顺利。特此温馨提醒，我们于[日期]发送的合同尚未收到您的签署。
为确保项目按时推进，敬请您在[截止日期]前审阅并返回已签署的合同。如您有任何疑虑或需要调整，请随时告知。
感谢您对此事的关注。
此致
[您的姓名]
📍点评与重点：
• “gentle reminder” 表示“温馨提醒”，语气礼貌不催促。
• “awaiting your signature” 是“等待您签署”的标准表达。
• 适合在对方拖延时使用，保持专业且不失友好。
4. 合同细节澄清请求邮件
📧Subject: Request for Clarification on Contract Clause [X]
Dear [Recipient's Name],
Thank you for sharing the draft agreement. I’ve reviewed the document and would appreciate clarification on Clause [X], which states: “[Exact wording of clause].”
Could you please confirm whether this means [your understanding]? We want to ensure both parties have the same interpretation before moving forward.
Looking forward to your response.
Kind regards,
[Your Name]
📧主题：关于合同第[X]条的澄清请求
尊敬的[收件人姓名]：
感谢您提供协议草案。我已审阅文件，现就第[X]条“[条款原文]”请求进一步说明。
请问这是否意味着[你的理解]？我们希望在推进前确保双方理解一致。
期待您的回复。
此致
[您的姓名]
📍点评与重点：
• “appreciate clarification” 表示“恳请说明”，语气礼貌。
• 引用原文并提出具体理解，有助于精准沟通。
• 适用于对模糊条款存疑时，避免误解。
5. 合同变更确认邮件
📧Subject: Confirmation of Contract Amendment
Dear [Recipient's Name],
Following our discussion on [Date], we confirm the following amendment to the original agreement dated [Original Date]:
- Change in delivery date: from [Old Date] to [New Date]
- Adjustment in scope: [Brief description]
Please confirm your agreement to these changes by replying to this email. Once confirmed, we will issue a formal addendum to the contract.
Thank you for your cooperation.
Best regards,
[Your Name]
📧主题：合同修改确认
尊敬的[收件人姓名]：
根据我们于[日期]的讨论，现确认对原定于[原日期]的协议做出以下修改：
- 交付日期变更：从[原日期]调整为[新日期]
- 范围调整：[简要说明]
请回复本邮件确认同意上述变更。确认后，我们将出具正式的合同补充协议。
感谢您的配合。
此致
[您的姓名]
📍点评与重点：
• “amendment” 指“修改”，“addendum” 指“补充协议”，均为法律术语。
• 明确列出变更内容，便于对方快速确认。
• 适用于项目执行中需调整合同的情况。
6. 合同终止确认邮件
📧Subject: Confirmation of Agreement Termination
Dear [Recipient's Name],
This email serves as formal confirmation that both parties agree to terminate the agreement dated [Date], effective as of [Termination Date].
All outstanding obligations have been fulfilled, and no further action is required from either side. We appreciate the opportunity to work with you and hope to collaborate again in the future.
Please retain this email as a record of termination.
Sincerely,
[Your Name]
📧主题：协议终止确认
尊敬的[收件人姓名]：
本邮件正式确认双方同意终止日期为[日期]的协议，终止生效日为[终止日期]。
所有未尽义务均已履行完毕，双方无需再采取进一步行动。感谢合作机会，期待未来再次合作。
请保留本邮件作为终止记录。
此致
[您的姓名]
📍点评与重点：
• “serve as formal confirmation” 表示“作为正式确认”，具有法律效力。
• “effective as of” 指“自……起生效”，常用于法律文件。
• 语气得体，既专业又保持良好关系。
7. 合同续约意向确认邮件
📧Subject: Intent to Renew Contract – Confirmation Request
Dear [Recipient's Name],
As the current agreement will expire on [Expiry Date], we would like to express our interest in renewing the contract for another [Duration, e.g., 12 months].
Please confirm by [Date] if you also intend to renew. We will then prepare the renewal agreement accordingly.
Thank you for your continued partnership.
Best regards,
[Your Name]
📧主题：续约意向——确认请求
尊敬的[收件人姓名]：
鉴于当前协议将于[到期日期]到期，我们有意将合同续签[期限，如12个月]。
请于[日期]前确认您是否也有续约意向。我们将据此准备续约协议。
感谢您持续的合作。
此致
[您的姓名]
📍点评与重点：
• “express our interest in renewing” 表示“表达续约意愿”，语气积极。
• 设定回复截止日期，推动决策流程。
• 适用于长期合作关系的延续沟通。
8. 合同附件提交确认邮件
📧Subject: Submission of Contract Attachments
Dear [Recipient's Name],
Please find attached the required documents as specified in Section [X] of the agreement, including:
- Company registration certificate
- Insurance policy copy
- Authorized signatory ID
Let us know if any additional materials are needed. We look forward to finalizing the agreement soon.
Best regards,
[Your Name]
📧主题：提交合同附件
尊敬的[收件人姓名]：
随信附上协议第[X]条要求的文件，包括：
- 公司注册证书
- 保险单副本
- 授权签署人身份证件
如需其他材料，请告知。期待尽快完成协议签署。
此致
[您的姓名]
📍点评与重点：
• “as specified in” 表示“如……中所规定”，准确引用合同条款。
• 列出附件清单，便于对方核对。
• 适用于合同签署前提交支持性文件的场景。
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