导读：在国际贸易或跨境合作中，样品沟通是建立信任、促成订单的关键一步。然而，如何用专业、礼貌又高效的英文邮件申请或发送样品，常常让非母语者感到困扰。本文精选7个高频使用场景的英文邮件模板，涵盖样品申请、催促、确认收货及后续跟进等环节，每个模板均附带精准中文翻译，并结合语言点与商务礼仪进行点评划重点，帮助你轻松应对各类样品沟通场景，显著提升客户响应效率。
1. 样品申请邮件模板（初次联系）
Dear Sir/Madam,
I hope this message finds you well. I am interested in your product range and would like to request samples of the following items for evaluation purposes: [Product Name/Model Number].
Please let me know if there are any charges for the samples or shipping, and I will be happy to cover them. I look forward to your reply and hope this could be the beginning of a successful cooperation.
Best regards,
[Your Name]
[Your Position]
[Company Name]
✨ 中文翻译：
尊敬的先生/女士：
您好！我对贵公司的产品系列很感兴趣，想申请以下产品的样品用于评估：[产品名称/型号]。
请告知样品或运费是否收费，我愿意承担相关费用。期待您的回复，希望这是我们成功合作的开始。
此致敬礼！
[你的姓名]
[职位]
[公司名称]
✍️点评与重点：
• “I hope this message finds you well” 是商务邮件中非常得体的开场白。
• “for evaluation purposes” 明确说明申请目的，增加可信度。
• 主动提出承担费用（“I will be happy to cover them”）展现诚意，提高对方配合意愿。
2. 请求免费样品的礼貌表达
Dear [Supplier's Name],
Thank you for sharing your product catalog. I am impressed with your [Product Name] and would like to request a sample to test its quality and suitability for our market.
As we are considering placing a bulk order in the near future, I would appreciate it if you could provide one sample free of charge. Please let me know if this is possible.
Looking forward to your positive response.
Best regards,
[Your Name]
✨ 中文翻译：
亲爱的[供应商姓名]：
感谢您分享产品目录。我对贵方的[产品名称]印象深刻，想申请一个样品以测试其质量和市场适用性。
由于我们近期有意下大订单，恳请贵方能否免费提供一个样品？敬请告知是否可行。
期待您的积极回复。
此致敬礼！
[你的姓名]
✍️点评与重点：
• “I am impressed with...” 表达认可，建立好感。
• “considering placing a bulk order” 暗示潜在订单，提升对方重视程度。
• “I would appreciate it if...” 是请求帮助时非常礼貌的句型，避免显得强硬。
3. 样品已寄出通知邮件
Dear [Customer's Name],
We are pleased to inform you that the samples you requested have been shipped today via [Shipping Method, e.g., DHL].
The tracking number is: [Tracking Number]. You can use it to monitor the delivery status online.
We hope you will be satisfied with the quality and look forward to your feedback. Should you have any questions, feel free to contact us.
Best wishes,
[Your Name]
[Company Name]
✨ 中文翻译：
亲爱的[客户姓名]：
我们很高兴通知您，您申请的样品已于今日通过[运输方式，如DHL]寄出。
运单号为：[运单号]，您可在线查询物流状态。
希望您对样品质量满意，期待您的反馈。如有任何问题，欢迎随时联系我们。
此致问候！
[你的姓名]
[公司名称]
✍️点评与重点：
• “We are pleased to inform you” 语气积极，传递专业服务态度。
• 提供物流信息（tracking number）是关键，体现细致服务。
• “look forward to your feedback” 为后续沟通埋下伏笔。
4. 催促样品寄送邮件
Dear [Supplier's Name],
I hope you're doing well. I'm following up on my previous request for samples of [Product Name], which I submitted on [Date].
Could you please let me know the current status? We are eager to evaluate the product and move forward with our decision-making process.
Thank you for your attention, and I look forward to your update.
Best regards,
[Your Name]
✨ 中文翻译：
亲爱的[供应商姓名]：
希望您一切顺利。我此前于[日期]申请了[产品名称]的样品，现跟进了解当前进度。
能否请您告知目前情况？我们急于评估产品，以便推进后续决策。
感谢您的关注，期待您的回复。
此致敬礼！
[你的姓名]
✍️点评与重点：
• “I'm following up on...” 是跟进邮件的经典表达，礼貌且明确。
• “eager to evaluate” 传达紧迫感，但语气仍保持专业。
避免使用“Why haven't you sent...?”等质问句，以免引起反感。
5. 确认收到样品并表达初步反馈
Dear [Supplier's Name],
This is to confirm that we have received the samples of [Product Name] today. Thank you for your prompt delivery.
We have conducted a preliminary inspection and are generally satisfied with the quality. We will carry out further testing and get back to you within [Number] days.
Thanks again for your support.
Best regards,
[Your Name]
[Company Name]
✨ 中文翻译：
亲爱的[供应商姓名]：
我们已于今日收到[产品名称]的样品，特此确认。感谢您及时寄送。
我们已进行初步检查，对质量总体满意。接下来将做进一步测试，并在[天数]天内向您反馈结果。
再次感谢您的支持。
此致敬礼！
[你的姓名]
[公司名称]
✍️点评与重点：
• “This is to confirm...” 是正式确认收货的标准句式。
• “generally satisfied” 既表达认可，又保留后续谈判空间。
明确反馈时间（“within [Number] days”）体现专业性和责任感。
6. 因样品问题提出修改建议
Dear [Supplier's Name],
Thank you for sending the samples of [Product Name]. We appreciate your effort.
After evaluation, we noticed that the [specific issue, e.g., color is slightly different from the description]. We would suggest adjusting it to [specific requirement] to better meet our market needs.
Please let us know if this modification is feasible. We remain interested in moving forward with cooperation.
Best regards,
[Your Name]
✨ 中文翻译：
亲爱的[供应商姓名]：
感谢您寄送[产品名称]的样品，我们非常感谢您的配合。
经评估，我们发现[具体问题，如颜色与描述略有差异]。建议调整为[具体要求]，以更符合我们市场的需求。
请告知此修改是否可行。我们仍希望推进合作。
此致敬礼！
[你的姓名]
✍️点评与重点：
• 先表达感谢（“We appreciate your effort”），再提问题，缓和语气。
• 使用“we noticed that...” 客观陈述问题，避免指责。
• “We remain interested...” 强调合作意愿，鼓励对方积极回应。
7. 样品满意后推进订单谈判
Dear [Supplier's Name],
We are pleased to inform you that the samples of [Product Name] have passed our evaluation with positive results.
We are now ready to discuss the details of a potential order, including quantity, pricing, and delivery terms. Could you please send us a formal quotation based on [e.g., 500 units]?
We look forward to finalizing the cooperation soon.
Best regards,
[Your Name]
[Company Name]
✨中文翻译：
亲爱的[供应商姓名]：
我们很高兴通知您，[产品名称]的样品已通过评估，结果令人满意。
我们现准备洽谈潜在订单的细节，包括数量、价格和交货条款。请您基于[例如：500件]提供正式报价单。
期待尽快敲定合作。
此致敬礼！
[你的姓名]
[公司名称]
✍️点评与重点：
• “passed our evaluation with positive results” 正面评价，增强对方信心。
• “ready to discuss...” 明确进入商务谈判阶段。
• “formal quotation” 是专业术语，体现正规流程。
‼️结语：掌握这些高频场景的英文邮件模板，不仅能提升沟通效率，还能在客户心中树立专业、可靠的形象。建议收藏本文，在实际工作中灵活调整使用，逐步提升你的商务英语实战能力。
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