导读：为什么你需要这些英文邮件模板？
在国际化职场环境中，英文邮件是日常沟通的重要工具。无论是请求协助、安排会议，还是跟进项目进度，一封清晰、礼貌且专业的英文邮件不仅能提升你的职业形象，还能显著提高沟通效率。然而，很多人在写英文邮件时常常卡在措辞和结构上，浪费大量时间。
为此，我们精心整理了10个高频办公场景的英文邮件模板，每一封都附带精准中文翻译和重点点评，帮助你快速掌握职场英语邮件的核心表达，真正做到“拿来即用”，节省90%的写作时间！
1. 请求信息或资料
📤Subject: Request for Information on [Topic]
Dear [Name],
I hope this message finds you well. I'm currently working on [project/task] and would appreciate it if you could provide me with the latest information regarding [specific topic].
If you have any relevant documents or data, please share them at your earliest convenience. Thank you in advance for your support.
Best regards,
[Your Name]
📤主题：关于[主题]的信息请求
亲爱的[姓名]：
希望您一切顺利。我目前正在处理[项目/任务]，想请您提供关于[具体主题]的最新信息。
如果您有任何相关文件或数据，烦请在方便时发送给我。提前感谢您的支持！
此致问候，
[你的名字]
✍️点评与重点：
- I hope this message finds you well：标准开场白，礼貌得体。
- would appreciate it if：委婉请求，语气更礼貌。
- at your earliest convenience：表示“尽快”，但不显得催促。
2. 安排会议
📤Subject: Meeting Request – [Purpose]
Hi [Name],
I'd like to schedule a meeting to discuss [topic]. Could we meet on [proposed date] at [time]? Please let me know if this works for you or suggest an alternative time.
Looking forward to your reply.
Best,
[Your Name]
📤主题：会议请求——[目的]
嗨，[姓名]：
我想安排一次会议来讨论[主题]。我们可以在[建议日期] [时间]见面吗？如果这个时间不合适，请告诉我您方便的时间。
期待您的回复。
此致，
[你的名字]
✍️点评与重点：
- I'd like to schedule：自然表达“我想安排”。
- Could we meet…?：使用情态动词“could”使语气更委婉。
- suggest an alternative time：鼓励对方提出其他时间，体现尊重。
3. 跟进项目进度
📤Subject: Follow-up on [Project Name]
Dear [Name],
I'm following up on the status of [project/task]. Could you please provide a brief update on the current progress?
Let me know if there are any challenges or support needed from my side.
Thank you,
[Your Name]
📤主题：关于[项目名称]的跟进
亲爱的[姓名]：
我想跟进一下[项目/任务]的进展情况，您能否简要说明当前进度？
如果遇到任何问题，或需要我这边提供支持，请随时告知。
谢谢！
[你的名字]
✍️点评与重点：
- I'm following up on…：标准跟进句式，专业且不突兀。
- brief update：强调“简要”，减轻对方负担。
- support needed from my side：主动提供帮助，体现团队合作精神。
4. 确认会议时间
📤Subject: Confirmation of Meeting on [Date]
Hi [Name],
This is to confirm our meeting scheduled for [date] at [time]. The agenda will focus on [topic].
Please let me know if there are any changes. Looking forward to seeing you.
Best regards,
[Your Name]
📤主题：确认[日期]的会议
嗨，[姓名]：
此邮件用于确认我们定于[日期] [时间]的会议。会议议程将围绕[主题]展开。
如有变动，请及时告知。期待与您见面。
此致问候，
[你的名字]
✍️点评与重点：
- This is to confirm…：正式确认的常用表达。
- The agenda will focus on…：提前说明会议重点，提升效率。
- Looking forward to seeing you：友好结尾，适用于熟人之间。
5. 发送文件或报告
📤Subject: Attached: [Document Name]
Dear [Name],
Please find attached the [document/report] for your review. Let me know if you have any feedback or suggestions.
Feel free to reach out if you need further clarification.
Best regards,
[Your Name]
📤主题：附件：[文件名称]
亲爱的[姓名]：
随信附上[文件/报告]，供您审阅。如您有任何反馈或建议，请告知我。
如需进一步说明，欢迎随时联系。
此致问候，
[你的名字]
✍️点评与重点：
- Please find attached…：经典句式，用于说明附件内容。
- for your review：明确文件用途。
- Feel free to reach out：鼓励沟通，语气开放友好。
6. 回复感谢
📤Subject: Thank You for Your Support
Hi [Name],
Thank you for your prompt response and valuable input on [topic]. Your feedback has been very helpful.
I appreciate your time and support.
Best regards,
[Your Name]
📤主题：感谢您的支持
嗨，[姓名]：
感谢您对[主题]的及时回复和宝贵意见，您的反馈对我非常有帮助。
感谢您抽出时间给予支持。
此致问候，
[你的名字]
✍️点评与重点：
- prompt response：强调对方“及时回复”，表达赞赏。
- valuable input：突出对方意见的“价值”。
- I appreciate your time：体现对他人时间的尊重。
7. 提出建议
📤Subject: Suggestion for [Topic]
Dear [Name],
I'd like to suggest [your idea] to improve [process/project]. This could help us [benefit].
Please let me know your thoughts. I'm happy to discuss this further if needed.
Best regards,
[Your Name]
📤主题：关于[主题]的建议
亲爱的[姓名]：
我想建议[你的想法]，以改善[流程/项目]。这将有助于我们[好处]。
请告知您的看法。如有需要，我很乐意进一步讨论。
此致问候，
[你的名字]
✍️点评与重点：
- I'd like to suggest…：礼貌提出建议的常用句式。
- could help us…：用“could”表达可能性，避免绝对化。
- I'm happy to discuss…：展现合作态度。
8. 请假申请
📤Subject: Leave Request – [Dates]
Dear [Name],
I would like to request leave from [start date] to [end date] due to [reason]. I will ensure all my tasks are completed or delegated before my leave.
Please let me know if you need any additional information.
Thank you,
[Your Name]
📤主题：请假申请——[日期]
亲爱的[姓名]：
由于[原因]，我想申请从[开始日期]到[结束日期]的假期。我将确保所有任务在休假前完成或妥善交接。
如需更多信息，请随时告知。
谢谢！
[你的名字]
✍️点评与重点：
- I would like to request leave：正式且礼貌的请假表达。
- completed or delegated：强调工作已安排，减轻领导顾虑。
- 请假理由可写“personal reasons”或“family matters”等通用表达。
9. 介绍新同事
📤Subject: Introduction of [New Colleague's Name]
Hi everyone,
I’d like to introduce [Name], who has recently joined our team as [position]. [He/She] will be responsible for [responsibilities].
Please join me in welcoming [Name] to the team!
Best regards,
[Your Name]
📤主题：介绍新同事[姓名]
大家好：
我想介绍一下新加入我们团队的[姓名]，担任[职位]。他/她将负责[职责]。
请大家和我一起欢迎[姓名]加入团队！
此致问候，
[你的名字]
✍️点评与重点：
- I’d like to introduce…：标准介绍句式。
- has recently joined：强调“新加入”，适合正式介绍。
- Please join me in welcoming…：营造友好氛围。
10. 会议后总结与行动项
📤Subject: Summary and Action Items from [Meeting Name]
Dear all,
Thank you for attending today’s meeting. Below is a brief summary and the agreed action items:
- [Action 1] – Owner: [Name], Deadline: [Date]
- [Action 2] – Owner: [Name], Deadline: [Date]
Please confirm receipt and let me know if I’ve missed anything.
Best regards,
[Your Name]
📤主题：[会议名称]的总结与行动项
各位同事：
感谢大家参加今天的会议。以下是简要总结和确定的行动项：
- [行动1] – 负责人：[姓名]，截止日期：[日期]
- [行动2] – 负责人：[姓名]，截止日期：[日期]
请确认收到，并告知我是否有遗漏。
此致问候，
[你的名字]
✍️点评与重点：
- agreed action items：强调“已达成共识的行动项”。
- 使用项目符号（-）清晰列出任务，提升可读性。
- confirm receipt：确保信息传达到位。