导读：体面结束合作，也是一种专业
在商业合作中，因各种原因需要终止合作关系在所难免。然而，如何用英文礼貌、清晰且专业地表达终止合作的意愿，同时妥善处理退款、交接等后续事宜，是许多人面临的挑战。
本文精心整理了7个适用于不同场景的英文终止合作邮件模板，涵盖项目取消、服务未达预期、预算调整、合作关系自然结束等常见情况。每封邮件均配有准确中文翻译，并附有【点评】与【重点词汇/句型】，帮助你在实际应用中得心应手，提升商务英语写作能力。
模板1：因项目取消而终止合作
📤Subject: Notice of Project Cancellation and Contract Termination
Dear [Name],
I hope this message finds you well. After careful consideration, we have decided to cancel the [Project Name] due to internal strategic adjustments. As a result, we regret to inform you that we must terminate our current agreement effective immediately.
We truly appreciate the time and effort you’ve invested so far, and we are grateful for your professionalism throughout our collaboration. Please let us know the details of any outstanding payments or deliverables, and we will settle them promptly.
Thank you again for your understanding and cooperation.
Best regards,
[Your Name]
📤主题：项目取消及合同终止通知
亲爱的[姓名]：
希望您一切安好。经过慎重考虑，我们因内部战略调整决定取消[项目名称]。因此，很遗憾地通知您，我们将立即终止当前的合作协议。
我们非常感谢您到目前为止所投入的时间与努力，也感谢您在整个合作过程中展现出的专业精神。请告知我们任何未结款项或待交付成果的详情，我们将尽快处理结算。
再次感谢您的理解与配合。
此致
[您的姓名]
☑️【点评】 语气正式而礼貌，适合因公司内部原因取消项目的情况。使用“after careful consideration”体现决策的慎重性，“regret to inform”表达遗憾，有助于缓和对方情绪。
☑️【重点词汇/句型】：
- after careful consideration 经过慎重考虑
- terminate our current agreement 终止当前协议
- settle promptly 迅速结清
模板2：因服务未达预期而终止合作
📤Subject: Decision to Discontinue Our Partnership
Dear [Name],
Thank you for your continued support over the past few months. While we appreciate your efforts, we have observed that the results have not met our initial expectations in terms of quality and delivery timelines.
After internal review, we have decided to discontinue our partnership effective [Date]. We will fulfill all agreed-upon payments for work already completed, and we kindly request a final invoice and summary of deliverables by [Date].
We value the time we’ve worked together and wish you continued success in your future endeavors.
Sincerely,
[Your Name]
📤主题：决定终止合作关系
亲爱的[姓名]：
感谢您过去几个月的持续支持。尽管我们认可您的努力，但我们注意到在质量与交付时效方面，成果未达到我们的初始预期。
经内部评估，我们决定自[日期]起终止合作。对于已完成的工作，我们将支付所有约定款项。烦请于[日期]前提供最终账单及交付成果汇总。
我们珍视这段合作时光，祝您未来事业顺利。
此致
[您的姓名]
☑️【点评】 批评委婉，先肯定再提出不足，避免直接指责。使用“not met our initial expectations”比“poor quality”更得体。
☑️【重点词汇/句型】：
- discontinue our partnership 终止合作关系
- fulfill agreed-upon payments 履行约定付款
- final invoice 最终账单
模板3：因预算调整而终止合作
📤Subject: Partnership Termination Due to Budget Constraints
Dear [Name],
I hope you're doing well. We want to sincerely thank you for your excellent work on [Project/Service Name].
Unfortunately, due to recent budget reallocations within our organization, we are no longer able to continue with the current scope of work. Therefore, we must terminate our collaboration effective [Date].
We will honor all payments for services rendered up to this point. Please send your final invoice by [Date] so we can process it without delay.
We hope to have the opportunity to work together again in the future.
Warm regards,
[Your Name]
📤主题：因预算限制终止合作
亲爱的[姓名]：
希望您一切顺利。我们衷心感谢您在[项目/服务名称]上的出色工作。
遗憾的是，由于我方近期组织内部的预算调整，我们无法继续当前的工作范围。因此，我们不得不自[日期]起终止合作。
我们将支付截至目前所有已提供服务的费用。请于[日期]前提交最终账单，以便我们及时处理。
期待未来有机会再次合作。
此致
[您的姓名]
☑️【点评】 强调“预算限制”而非对方问题，避免伤害关系。使用“honor all payments”展现诚信。
☑️【重点词汇/句型】：
- budget reallocations 预算重新分配
- terminate our collaboration 终止合作
- services rendered 已提供的服务
模板4：友好结束长期合作关系
📤Subject: Conclusion of Our Long-Term Collaboration
Dear [Name],
As our long-term project comes to a natural end, we would like to formally conclude our partnership. We are very satisfied with the outcomes and appreciate your consistent support and responsiveness throughout the years.
All final deliverables have been received, and we will issue the last payment within 7 business days. Please let us know if there are any additional documents or feedback you require from our side.
Thank you once again for a successful and professional collaboration. We wish you all the best moving forward.
Best regards,
[Your Name]
📤主题：长期合作关系的结束
亲爱的[姓名]：
随着我们长期项目的自然结束，我们正式结束合作关系。我们对成果非常满意，并感谢您多年来一贯的支持与及时响应。
所有最终交付成果均已收到，我们将在7个工作日内支付最后一笔款项。如您需要我方提供其他文件或反馈，请随时告知。
再次感谢这段成功且专业的合作。祝您未来一切顺利。
此致
[您的姓名]
☑️【点评】 适用于自然结束的合作，语气温暖真诚，强调成果与感谢，有助于维持良好关系。
☑️【重点词汇/句型】：
- come to a natural end 自然结束
- conclude our partnership 结束合作关系
- consistent support 一贯支持
模板5：请求退款并终止服务合同
📤Subject: Request for Refund and Service Termination
Dear [Name],
We are writing to inform you that we would like to terminate our service agreement, effective immediately, due to ongoing issues with service delivery and responsiveness.
As outlined in our original contract, we are entitled to a partial refund for the unused portion of the service period. We kindly request that you process a refund of [Amount] within 14 business days.
Please confirm receipt of this request and provide a timeline for the refund. We appreciate your prompt attention to this matter.
Sincerely,
[Your Name]
📤主题：请求退款并终止服务合同
亲爱的[姓名]：
我们写此信通知您，由于服务交付与响应方面持续存在问题，我们希望立即终止服务协议。
根据原始合同条款，我们有权获得服务未使用部分的相应退款。我们恳请贵方在14个工作日内处理[金额]的退款。
请确认收到此请求，并告知退款处理时间表。感谢您对此事的及时关注。
此致
[您的姓名]
☑️【点评】 明确提出退款要求，引用合同条款增强说服力。语气坚定但不失礼貌。
☑️【重点词汇/句型】：
- terminate our service agreement 终止服务协议
- entitled to a partial refund 有权获得部分退款
- unused portion of the service period 服务期未使用部分
模板6：因更换供应商而终止合作
📤Subject: Transition to a New Service Provider
Dear [Name],
Thank you for your partnership over the past [Duration]. We have decided to transition to a new service provider as part of our operational optimization strategy.
This decision is not a reflection of your performance, which we have found to be professional and reliable. However, internal requirements have evolved, and we must make this change effective [Date].
We will settle all outstanding invoices and appreciate your cooperation during this transition period. Please let us know if you need any documentation from our side.
We wish you continued success.
Best regards,
[Your Name]
📤主题：更换为新的服务提供商
亲爱的[姓名]：
感谢您过去[时长]的合作。作为我们运营优化策略的一部分，我们决定更换为新的服务提供商。
此决定并非对您表现的否定，我们始终认为您专业且可靠。但由于内部需求变化，我们必须自[日期]起做出此项调整。
我们将结清所有未付款项，并感谢您在交接期间的配合。如需我方提供任何文件，请随时告知。
祝您持续成功。
此致
[您的姓名]
☑️【点评】 明确说明更换原因，避免误解。强调对方表现良好，有助于保持良好印象。
☑️【重点词汇/句型】：
- transition to a new service provider 更换为新的服务提供商
- operational optimization strategy 运营优化策略
- settle all outstanding invoices 结清所有未付款项
模板7：客户主动终止合作（适用于服务方回复）
📤Subject: Acknowledgment of Your Request to Terminate Services
Dear [Client's Name],
Thank you for informing us of your decision to discontinue our services. We acknowledge your request and will proceed with the termination process as per our agreement.
We will prepare a final invoice covering all completed work and any applicable cancellation fees. A summary of deliverables and access credentials (if applicable) will be sent by [Date].
We appreciate the opportunity to have served you and hope to support you again in the future. Please don’t hesitate to reach out if you have any questions.
Warm regards,
[Your Name]
📤主题：关于您终止服务请求的确认
亲爱的[客户姓名]：
感谢您告知终止服务的决定。我们已收到您的请求，并将根据协议启动终止流程。
我们将准备最终账单，涵盖所有已完成工作及适用的取消费用。交付成果汇总及访问凭证（如适用）将于[日期]前发送。
感谢您给予我们服务的机会，期待未来再次合作。如有任何疑问，欢迎随时联系。
此致
[您的姓名]
☑️【点评】 作为服务方的回应，体现专业与风度。明确后续步骤，增强客户信任。
☑️【重点词汇/句型】：
- acknowledge your request 确认您的请求
- proceed with the termination process 启动终止流程
- access credentials 访问凭证