导读：在国际贸易和采购工作中，与供应商的邮件沟通是日常核心任务之一。一封清晰、专业、礼貌的英文采购邮件不仅能提升合作效率，还能树立良好的职业形象。本文精选6个实用英文采购邮件模板，涵盖询价、下单、交期确认、质量反馈等常见场景，每一封都配有精准中文翻译，并附上【点评】和【重点词汇/句型】，帮助你在实际工作中快速上手，避免沟通误区，提升英语商务写作能力。
1. 询价邮件模板（Request for Quotation）
Dear Supplier,
I hope this message finds you well. We are currently sourcing [Product Name] and would like to request a quotation from your company. Could you please provide the following information?
- Unit price (FOB / CIF [Destination Port])
- Minimum order quantity (MOQ)
- Lead time for production and delivery
- Available packaging options
- Payment terms
Looking forward to your prompt reply. Thank you for your support.
Best regards,
[Your Name]
[Your Position]
[Company Name]
✨中文翻译：
尊敬的供应商：
您好！我们目前正在采购[产品名称]，希望贵公司能提供报价。烦请提供以下信息：
- 单价（离岸价 / 到岸价[目的港]）
- 最小起订量（MOQ）
- 生产与交货周期
- 可选包装方式
- 付款条件
期待您的及时回复，感谢支持！
此致
敬礼！
[你的姓名]
[职位]
[公司名称]
✍️【点评】：这是一封标准的询价邮件，语气礼貌、结构清晰。使用“I hope this message finds you well”作为开场白，是英文商务邮件的常用表达。
📌【重点词汇/句型】：
• source：采购，寻找货源
• request a quotation：请求报价
• lead time：交货周期
• payment terms：付款条件
2. 下单确认邮件模板（Purchase Order Confirmation）
Dear [Supplier's Name],
Please find attached our purchase order No. [PO Number] for [Product Name], quantity [Quantity], as discussed.
We kindly request you to confirm receipt of this order and provide a written acknowledgment by return email. Also, please confirm the expected delivery date and whether all items are available as per the specifications.
Should there be any issues, please inform us immediately.
Thank you for your cooperation.
Best regards,
[Your Name]
✨中文翻译：
亲爱的[供应商姓名]：
随信附上我们编号为[PO编号]的采购订单，订购[产品名称]，数量[数量]，如之前讨论一致。
请确认收到此订单，并通过回邮提供书面确认。同时，请确认预计交货日期，以及所有产品是否符合规格且可供应。
如有任何问题，请立即通知我们。
感谢您的配合！
此致
敬礼！
[你的姓名]
✍️【点评】：此模板用于正式下单后通知供应商，强调“确认收货”和“书面回执”，有助于避免后续争议。
📌【重点词汇/句型】：
• purchase order (PO)：采购订单
• as discussed：如之前所讨论
• acknowledgment：确认回执
• as per the specifications：按照规格
3. 交期确认与催促邮件模板（Delivery Date Follow-up）
Dear [Supplier's Name],
I hope you're doing well. We would like to confirm the delivery schedule for our order No. [PO Number].
According to our records, the agreed delivery date is [Date]. Could you please confirm if this timeline is still on track? If there are any delays, we would appreciate early notice so we can adjust our planning accordingly.
Thank you for your attention to this matter.
Best regards,
[Your Name]
✨中文翻译：
亲爱的[供应商姓名]：
您好！我们想确认一下订单编号[PO编号]的交货安排。
根据我们的记录，约定的交货日期是[日期]。请问该时间表是否仍可如期执行？如有延迟，请尽早告知，以便我们及时调整计划。
感谢您对此事的关注。
此致
敬礼！
[你的姓名]
✍️【点评】：语气委婉但明确，使用“we would appreciate”表达请求，既专业又不失礼貌，适合用于交期跟进。
📌【重点词汇/句型】：
• delivery schedule：交货安排
• on track：按计划进行
• adjust our planning accordingly：相应调整计划
• early notice：提前通知
4. 质量问题反馈邮件模板（Quality Issue Notification）
Dear [Supplier's Name],
We recently received the shipment for order No. [PO Number], and upon inspection, we found that some items do not meet the agreed quality standards.
Specifically, [describe the issue, e.g., packaging damage, incorrect color, missing parts]. We have attached photos for your reference.
We kindly request you to investigate this issue and provide a solution as soon as possible, such as replacement or credit note.
We value our partnership and hope to resolve this matter promptly.
Best regards,
[Your Name]
✨中文翻译：
亲爱的[供应商姓名]：
我们最近收到了订单编号[PO编号]的货物，经检查发现部分产品未达到约定的质量标准。
具体问题为：[描述问题，如包装破损、颜色错误、配件缺失等]。随信附上相关照片供参考。
请贵方尽快调查此问题，并提供解决方案，例如补货或开具贷项通知单。
我们重视合作关系，希望此事能尽快解决。
此致
敬礼！
[你的姓名]
✍️【点评】：反馈质量问题时，需客观描述事实，避免情绪化语言。使用“we value our partnership”可缓和语气，维护合作关系。
📌【重点词汇/句型】：
• do not meet the agreed standards：不符合约定标准
• upon inspection：经检查
• credit note：贷项通知单（用于退款或抵扣）
• investigate the issue：调查问题
5. 付款通知邮件模板（Payment Notification）
Dear [Supplier's Name],
This is to inform you that payment for invoice No. [Invoice Number] has been processed as per our agreed terms.
The amount of [Amount] has been transferred to your bank account on [Date]. Please check your records and confirm receipt at your earliest convenience.
Thank you for your continued support and cooperation.
Best regards,
[Your Name]
✨中文翻译：
亲爱的[供应商姓名]：
特此通知，编号为[发票编号]的款项已按约定条款完成支付。
金额[金额]已于[日期]汇入贵方银行账户，请查收并尽快确认收款。
感谢您一直以来的支持与合作。
此致
敬礼！
[你的姓名]
✍️【点评】：付款通知是建立信任的重要环节。使用“has been processed”强调动作已完成，避免歧义。
📌【重点词汇/句型】：
• payment has been processed：付款已处理
• as per our agreed terms：根据双方约定条款
• confirm receipt：确认收款
• continued support：持续支持
6. 合作感谢与续约意向邮件模板（Appreciation & Renewal Intent）
Dear [Supplier's Name],
We would like to express our sincere appreciation for your consistent support and high-quality service throughout our collaboration.
Your timely deliveries and responsive communication have greatly contributed to our operational efficiency.
We are pleased to inform you that we intend to renew our partnership for the upcoming year and will send a new purchase order shortly.
Thank you once again for your professionalism and reliability.
Warm regards,
[Your Name]
✨中文翻译：
亲爱的[供应商姓名]：
我们衷心感谢贵方在合作期间一贯的支持与高质量的服务。
贵方准时交货和及时沟通，极大提升了我们的运营效率。
我们很高兴地通知您，我们有意在来年继续合作，并将很快发送新的采购订单。
再次感谢您的专业与可靠。
此致
敬礼！
[你的姓名]
✍️【点评】：这封邮件有助于维护长期合作关系，使用“sincere appreciation”和“pleased to inform”表达积极态度，提升供应商满意度。
📌【重点词汇/句型】：
• sincere appreciation：衷心感谢
• consistent support：持续支持
• responsive communication：及时沟通
• renew our partnership：续签合作关系
💡结语：以上6个英文采购邮件模板覆盖了采购流程中的关键节点，语言简洁、结构规范，适合直接套用或根据实际情况微调。建议读者收藏并反复练习，掌握这些高频表达，将显著提升国际采购沟通的专业度与效率。