导读：在国际贸易和商务合作中，样品的沟通是建立信任、确认产品质量与规格的重要环节。如何用专业、礼貌的英文邮件请求或发送样品，直接影响合作的成败。本文精心整理了8个高频使用的英文样品沟通邮件模板，涵盖样品请求、确认、寄送、费用说明等场景，并附上精准中文翻译、重点词汇点评和使用建议，助你轻松应对各种样品沟通场景，提升商务英语表达能力。
1. 初次请求样品（通用版）
📤Subject: Request for Product Samples
Dear Sir/Madam,
I hope this message finds you well. I am writing to request samples of your products, particularly [Product Name/Model Number], as we are currently evaluating potential suppliers for our upcoming project.
Could you please send the samples along with product specifications and pricing details? We would appreciate it if the samples could be dispatched at your earliest convenience.
Looking forward to your prompt reply.
Best regards,
[Your Name]
[Your Position]
📤主题：请求提供产品样品
尊敬的先生/女士：
您好！希望您一切顺利。我写此邮件是想请求贵方提供产品样品，特别是[产品名称/型号]，因为我们正在为即将开展的项目评估潜在供应商。
能否请您寄送样品，并附上产品规格和价格明细？如能尽快寄出，我们将不胜感激。
期待您的及时回复。
此致
敬礼！
[您的姓名]
[您的职位]
✍️点评与重点：
• “I hope this message finds you well” 是商务邮件常用开场白，礼貌得体。
• “evaluating potential suppliers” 表达采购评估流程，专业术语。
• “at your earliest convenience” 委婉表达“尽快”，避免显得强硬。
2. 指定型号样品请求
📤Subject: Sample Request for Model No. XYZ-2024
Dear [Supplier's Name],
We are interested in your [Product Category] and would like to request a sample of Model No. XYZ-2024 for quality evaluation.
Please include material composition, dimensions, and packaging details with the sample. If there are any sample charges or shipping fees, kindly let us know in advance.
Thank you for your support.
Sincerely,
[Your Name]
[Company Name]
📤主题：关于XYZ-2024型号样品的请求
尊敬的[供应商姓名]：
我们对贵方的[产品类别]感兴趣，现请求寄送型号为XYZ-2024的样品，以便进行质量评估。
请随样品附上材质成分、尺寸和包装详情。如有样品费用或运费，请提前告知。
感谢您的支持！
此致
[您的姓名]
[公司名称]
✍️点评与重点：
• 明确写出型号“Model No.”，避免混淆。
• “material composition” 指材质构成，常用于纺织、塑料等行业。
• “kindly let us know” 语气礼貌，适合商务沟通。
3. 免费样品请求（说明用途）
📤Subject: Request for Free Sample – For Client Presentation
Dear Team,
We are preparing a presentation for a key client and would like to request a free sample of your [Product Name] to showcase during the meeting.
This opportunity could lead to a large-volume order, so your support in providing the sample would be highly appreciated.
Please confirm if this is possible and advise on the expected delivery time.
Best regards,
[Your Name]
[Your Department]
📤主题：申请免费样品——用于向客户进行演示使用
尊敬的团队：
我们正在为一位重要客户准备演示材料，希望贵方能免费提供[产品名称]的样品，以便在会议中展示。
此次机会可能带来大批量订单，因此如能支持寄送样品，我们将非常感激。
请确认是否可行，并告知预计送达时间。
此致
敬礼！
[您的姓名]
[您的部门]
✍️点评与重点：
• “for client presentation” 说明样品用途，增加对方配合意愿。
• “could lead to a large-volume order” 暗示潜在合作，提升对方积极性。
• “highly appreciated” 比“thank you”更正式，表达强烈感谢。
4. 确认收到样品
📤Subject: Confirmation of Sample Receipt
Dear [Supplier's Name],
This is to confirm that we have received the samples of [Product Name] today. Thank you for your prompt delivery.
We will conduct quality testing and get back to you within 5-7 business days with our feedback.
Should we require additional samples or information, we will let you know.
Best regards,
[Your Name]
[Your Company]
📤主题：确认已收到样品
尊敬的[供应商姓名]：
特此确认，我们已于今日收到[产品名称]的样品。感谢您及时寄送。
我们将进行质量测试，并在5-7个工作日内向您反馈结果。
如需更多样品或信息，我们将另行通知。
此致
敬礼！
[您的姓名]
[您的公司]
✍️点评与重点：
• “This is to confirm” 是正式确认的常用句式。
• “prompt delivery” 赞扬对方效率，有助于建立良好关系。
• 明确反馈时间“within 5-7 business days”，体现专业性。
5. 请求多个样品（批量评估）
📤Subject: Request for Multiple Samples for Testing
Dear Sir/Madam,
We are conducting a comprehensive evaluation of your [Product Type] and would like to request three samples in different colors/sizes: [List Specifications].
Please ensure each sample is clearly labeled and accompanied by test reports if available.
We are happy to cover the shipping costs. Please provide the total amount and payment method.
Thank you for your cooperation.
Sincerely,
[Your Name]
[Your Title]
📤主题：申请多份样品用于检测
尊敬的先生/女士：
我们正在对贵方的[产品类型]进行全面评估，现请求三种不同颜色/尺寸的样品：[列出具体规格]。
请确保每个样品清晰标注，并附上可用的检测报告。
我们愿意承担运费，请告知总金额及付款方式。
感谢您的配合！
此致
[您的姓名]
[您的职位]
✍️点评与重点：
• “comprehensive evaluation” 表示全面评估，体现专业态度。
• “clearly labeled” 强调标识清晰，避免混淆。
• “happy to cover the shipping costs” 主动承担费用，提升合作意愿。
6. 发送样品通知（供应商角度）
📤Subject: Your Sample Has Been Shipped – Tracking No. [Number]
Dear [Customer's Name],
We are pleased to inform you that your requested sample of [Product Name] has been shipped today via [Shipping Method].
Tracking Number: [Number]
Estimated Delivery: [Date]
The sample is sent without charge as a gesture of goodwill. We hope it meets your expectations.
Looking forward to your feedback.
Best regards,
[Your Name]
[Your Company]
📤主题：您的样品已寄出——追踪编号：[编号]
尊敬的[客户姓名]：
我们很高兴通知您，您所请求的[产品名称]样品已于今日通过[运输方式]寄出。
追踪号码：[号码]
预计送达时间：[日期]
本次样品免费寄送，以示诚意。希望样品符合您的期望。
期待您的反馈！
此致
敬礼！
[您的姓名]
[您的公司]
✍️点评与重点：
• “pleased to inform you” 表达积极情绪。
• 提供追踪号和预计时间，体现服务专业。
• “as a gesture of goodwill” 解释免费原因，增强客户好感。
7. 样品费用说明与支付
📤Subject: Sample Fee and Payment Instructions
Dear [Customer's Name],
Thank you for your sample request. The sample fee for [Product Name] is $50, and shipping costs $30, totaling $80.
Please make the payment via bank transfer or online payment. Once we receive the payment, we will dispatch the sample within 2 business days.
Let us know once the payment is completed.
Best regards,
[Your Name]
[Your Company]
📤主题：样品费用及支付说明
尊敬的[客户姓名]：
感谢您的样品请求。[产品名称]的样品费用为50美元，运费30美元，合计80美元。
请通过银行转账或在线支付完成付款。我们收到款项后，将在2个工作日内寄出样品。
付款完成后请告知我们。
此致
敬礼！
[您的姓名]
[您的公司]
✍️点评与重点：
• 明确列出费用明细，避免后续纠纷。
• “totaling $80” 总结总金额，清晰明了。
• “dispatch within 2 business days” 设定明确时间，增强信任。
8. 请求寄回样品（用于定制开发）
📤Subject: Request to Return Sample for Customization
Dear [Supplier's Name],
Thank you for providing the sample of [Product Name]. We have reviewed it and would like to proceed with customization.
To assist our design team, could you please return the sample to us? We will cover the return shipping costs.
Please let us know the preferred return method and address.
Appreciate your support.
Best regards,
[Your Name]
[Your Company]
📤主题：请求退回样品以便进行定制加工
尊敬的[供应商姓名]：
感谢您提供的[产品名称]样品。我们已审阅完毕，准备进行定制开发。
为协助设计团队工作，能否请您将样品寄回给我们？我们将承担退货运费。
请告知您偏好的退货方式和地址。
感谢您的支持！
此致
敬礼！
[您的姓名]
[您的公司]
✍️点评与重点：
• “proceed with customization” 表示进入下一阶段，传递积极信号。
• “cover the return shipping costs” 主动承担费用，体现诚意。
• “preferred return method” 尊重对方选择，沟通更顺畅。